Privacy Policy

CHECKOLOGY SRL

Last updated: 14 May 2026

1. GENERAL INFORMATION

This Privacy Policy describes how CHECKOLOGY SRL (“Company”, “we”, “us”) processes personal data in accordance with:

This Privacy Policy applies to all personal data collected and processed through the Company’s website, business communications, contractual relationships, and other interactions with the Company.

2. DATA CONTROLLER

The data controller is:

CHECKOLOGY SRL

Registered office: Avram Iancu 642, Cincu 507045, Romania
Company registration number: J2026010707009
VAT: RO53971136
Email: info@checkology.io

For any data protection inquiries, please contact the Company using the details above.

3. SCOPE OF PROCESSING

The Company processes personal data in the context of:

Website visits and contact forms
Business communication (email, phone, meetings)
Contractual and pre-contractual relationships
Provision of services to business customers
Technical and operational system management
Participation in events, exhibitions, and business interactions

4. CATEGORIES OF PERSONAL DATA

Depending on the interaction, the Company may process the following categories of personal data:

4.1 Identification and contact data

4.2 Communication data

4.3 Technical data

4.4 Business and contractual data

5. PURPOSES AND LEGAL BASES OF PROCESSING

Personal data is processed for the following purposes:

5.1 Communication and enquiries

To respond to requests and manage communication with business partners and website visitors.

Legal basis: Article 6(1)(b) GDPR (pre-contractual steps)

5.2 Business relationship management

To manage contractual and business relationships with customers, suppliers, and partners.

Legal basis: Article 6(1)(b) GDPR

5.3 Legal compliance

Legal basis: Article 6(1)(c) GDPR

To comply with applicable legal and regulatory obligations.

5.4 Legitimate interests

Including:

Legal basis: Article 6(1)(f) GDPR

5.5 Marketing communication (if applicable)

To send relevant business updates or information, where permitted.

Legal basis: Article 6(1)(a) GDPR (consent) or Article 6(1)(f) GDPR where applicable under soft opt-in rules

6. DATA RETENTION

Personal data is retained only for as long as necessary for the purposes described above.

Typical retention periods:

After expiry, data is deleted or anonymised.

7. DATA SHARING AND DISCLOSURE

The Company may share personal data only where necessary with:

IT and hosting service providers
Professional advisors (legal, accounting, audit)
Payment and administrative service providers
Business partners involved in service delivery
Public authorities, where required by law

All third parties are bound by confidentiality and GDPR-compliant obligations.

8. INTERNATIONAL DATA TRANSFERS

Where personal data is transferred outside the European Economic Area (EEA), the Company ensures appropriate safeguards, including:

9. DATA SUBJECT RIGHTS

Data subjects have the following rights under GDPR:

Right of access
Right to rectification
Right to erasure
Right to restriction of processing
Right to data portability
Right to object
Right to withdraw consent at any time
Right not to be subject to automated decision-making

Requests can be sent to: info@checkology.io

Data subjects also have the right to lodge a complaint with:

National Supervisory Authority for Personal Data Processing (ANSPDCP)

https://www.dataprotection.ro

10. DATA SECURITY

The Company implements appropriate technical and organisational measures to protect personal data, including:

access control systems
encryption where appropriate
secure IT infrastructure
monitoring and logging
regular security assessments
internal data protection procedures

11. COOKIES AND WEBSITE TECHNOLOGIES

The website may use cookies and similar technologies to:

Where required by law, non-essential cookies are used only with prior consent.

A separate cookie notice may apply.

12. AUTOMATED PROCESSING

The Company may use automated systems for:

Such processing does not produce legal or similarly significant effects on individuals.

13. THIRD-PARTY WEBSITES

The website may contain links to external websites. The Company is not responsible for the content or privacy practices of third-party websites.

14. CHANGES TO THIS POLICY

This Privacy Policy may be updated from time to time to reflect legal, technical, or operational changes. The updated version will always be published on this page with a revised “Last updated” date.