Privacy Policy

Reviewed in: 26 June 2025

 

This Privacy Policy explains how Checkology (“we”, “us”, or “our”) collects, uses, and protects personal data in the context of our business operations, website, cloud platform, and related services.

We are committed to handling your personal data responsibly and in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) (EU) 2016/679.

 

Who This Policy Applies To

This Policy applies to:

  • Visitors to our website;
  • Business contacts, such as customers, suppliers, and partners;
  • Users of our cloud services or connected devices;
  • Individuals communicating with us via email, contact forms, or other business channels.

Data We Collect

We collect and process only the data necessary to conduct our business, which may include:

Contact Information

  • Name, company name, email address, phone number, job title.

Business Information

  • Company address, VAT number, billing details.

Technical Data

  • Device IDs, log data, IP addresses, browser type, operating system, usage patterns on our cloud or website (via analytics tools).

Communication Content

  • Emails, messages, support requests, or any other correspondence.

Product Usage Data

  • For connected devices, we may collect sensor data, timestamps, and diagnostic information needed to provide and improve the service.

We do not intentionally collect sensitive personal data (e.g., health, religious beliefs, political opinions) and request that such information not be submitted.

 

How We Use Your Data

We process personal data for the following legitimate business purposes:

  • Providing products and services to customers;
  • Delivering support, onboarding, and maintenance;
  • Communicating with customers and partners;
  • Managing subscriptions and service access;
  • Improving our technology, including connected products and cloud systems;
  • Meeting legal, contractual, or regulatory obligations.

We rely on the following lawful bases:

  • Performance of a contract;
  • Legitimate interests;
  • Compliance with legal obligations;
  • Consent (where explicitly required).

Data Sharing and Transfers

We do not sell personal data.

We may share data with trusted third parties such as:

  • Hosting and infrastructure providers (e.g., for our cloud platform);
  • Communication and CRM platforms;
  • Legal or tax advisors;
  • Government authorities when legally required.

If data is transferred outside the European Economic Area (EEA), we ensure adequate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

 

Cookies and Analytics

We may use cookies or similar technologies to improve your browsing experience and analyze usage patterns on our website or cloud dashboard.

Cookies are small text files stored in your browser when you access a website. They may contain information about your device, session duration, navigation activity, and preferences.

In addition to cookies, we may use similar tools such as:

  • Pixels, which allow us to understand when a page has been visited;
  • Login session tools, used to maintain secure access to restricted areas of our cloud services.

Types of Cookies We Use

  • Strictly Necessary Cookies
    These cookies are essential for the basic functionality of our website and platform. They may be required to load pages, manage session states, or enable security features. You cannot disable these, but you may delete them in your browser settings—note that doing so may affect site performance.
  • Optional Cookies (Consent-Based)
    These include analytics cookies, personalization tools, and third-party scripts used to understand website usage and enhance user experience. We only activate these with your prior consent, in accordance with applicable regulations.

You can manage cookie preferences through your browser settings or any consent banner provided when you visit our website.

 

Data Retention

We retain personal data only as long as necessary for the purpose it was collected or as required by law.

Technical or usage data related to product diagnostics may be retained longer for analytics, performance tracking, or regulatory purposes.

 

Data Security

We implement appropriate technical and organizational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorized access, or disclosure.

These include encryption, access controls, and secure cloud infrastructure.

 

Social Media and Third-Party Platforms

We maintain official profiles on platforms such as LinkedIn, Instagram, Facebook, or others relevant to the beverage technology and IoT industries.

Any data you share with us via social media (e.g., messaging, reactions, or public comments) is subject to the privacy policies of those platforms. We do not control how third-party networks process your personal information, and we recommend reviewing their terms for more details.

Interactions on these platforms may be analyzed for engagement insights or to improve our communication efforts, but we do not link this data to customer records or combine it with product usage information.

 

Your Rights (Under GDPR)

You have the right to:

  • Access the personal data we hold about you;
  • Request rectification of inaccurate or incomplete data;
  • Request erasure (“right to be forgotten”) under certain conditions;
  • Object to or restrict certain processing activities;
  • Request data portability;
  • Withdraw consent at any time (where applicable);
  • Lodge a complaint with a supervisory authority (e.g., your national Data Protection Authority).

To exercise your rights, please contact us.

 

Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on our website with a revised effective date. If we make material changes, we will provide notice in accordance with applicable laws.